Compliance you can prove, not just promise.
CertMinder tracks every property, certificate and deadline, gets each job booked and done, and keeps a record that stands up when a council or a court asks. Ready now for the PRS database that opens on 15 December 2026.
Risk score takes 60 seconds, no sign-up. Built for agencies and for landlords with their own portfolio.
When compliance goes wrong, it's the agent who pays.
The fine lands on you, not just the landlord.
HMO licensing penalties now reach £40,000, and liability follows the person managing the property. A lapse isn't the landlord's problem alone — it's yours.
You can't let for a landlord who isn't registered.
Once the PRS database applies in your region, marketing or letting for an unregistered landlord risks civil penalties — the amounts are set out on GOV.UK. Your landlord's registration becomes your problem the moment you market their property.
"We were on top of it" isn’t proof.
When a council or a tenant's solicitor asks, a reassurance is worth nothing. What counts is a record of what was done and when, that can't be quietly edited after the fact.
The rules keep changing, and they're not slowing down.
The Renters' Rights Act timetable runs to late 2027. Staying compliant by memory and spreadsheet was never safe. Now it's a liability.
One missed deadline can cost more than a decade of the software that would have caught it.
Everything you need to stay compliant — and to prove it.
PRS database ready.
Hold everything the government register needs for each property, with the right regional deadline, and hand the landlord a complete registration sheet.
Proof that stands up.
Every action logged and time-stamped, nothing overwritten, with verifiable evidence bundles a council or court can check.
Upload your own CRM export.
Drop in your spreadsheet and CertMinder maps recognised columns itself. Confirm unfamiliar columns once. Nobody at our end needs to open your data.
Track every certificate and duty that matters.
Gas, EICR, EPC, fire risk, Legionella, alarms, PAT and deposit protection — nine certificate types plus tenancy obligations, in one place, per property and per tenancy.
One dashboard, red/amber/green.
Your whole portfolio at a glance, with a compliance score you can act on.
Reminders well ahead of expiry.
Email warnings at 90, 60, 30, 14 and 7 days, and again when something is overdue. No daily nagging.
Jobs that get done, not just flagged.
Raise a work order; the contractor and tenant arrange the visit between themselves; you see the confirmed time without chasing.
A tenant link that works like an app.
Tenants open a link — no download, no account — to see upcoming visits and report issues with a photo, straight to you for review. It adds to their home screen and behaves like an app.
Head-office view across every branch.
Rank branches, spot who needs help, and hand a landlord client branded proof in one click.
Your landlords have to register. Be the agent who makes it effortless.
The Private Rented Sector database is a legal requirement for landlords, rolling out region by region from 15 December 2026 to November 2027, at £65 per property per year. The duty is the landlord's — but the data it needs is data you already hold, and when the window opens every managed landlord will turn to their agent to sort it. The agent who makes registration painless keeps the client. The one who can't looks slow and exposed. CertMinder keeps every property register-ready, so you're the one your landlords are glad they're with.
Everything the register asks for, in one place
Ownership, occupancy, rent, furnishing, licences, gas, electrical and EPC status, with gaps flagged before they matter.
The right deadline for each property
CertMinder knows which of the nine regional windows a property falls in, using the region recorded for that property.
A ready-made registration sheet to hand your landlord
One per property, every answer the government form needs laid out to copy straight across. Occupant counts only — the landlord enters names on the government form.
GOV.UK is the source of truth for registration dates; confirm them there if the timetable changes.
A record that holds up in front of a council or a court.
Most tools store your documents. CertMinder keeps an account of what was done, by whom and when — written as it happens, never overwritten, and checkable afterwards by anyone you share it with.
An append-only audit trail
Every change logged and time-stamped against the person who made it, in a tamper-evident chain where each entry is sealed to the one before; if a single record were altered, the chain would show it. Records are archived, never erased.
Verifiable evidence bundles
Produce a pack for a property or branch with a registered file fingerprint and its own verification link, so a council, lender or court can check that the issued file is genuine and unaltered.
Branded packs in one click
Hand a landlord or branch a clear account of their compliance records in your agency's own branding.
Upload your CRM export. It maps itself in.
No migration project, no handing your files to a stranger. Export your properties from whatever CRM you use, drop the spreadsheet in, and CertMinder maps recognised columns and files them against the right property and tenancy. Anything it can't place, it asks you about once, then remembers for next time. Nobody at our end needs to open or handle your files for you; the import saves the supported data into your organisation's records.
Works with any CRM today
It reads a CSV or Excel export, with no waiting for a direct integration.
It learns your layout
Confirm an unfamiliar column once. The choice is saved for your whole organisation and can be changed or forgotten later.
You stay in control of your data
Choose which columns to use or ignore, review the preview and confirm the import yourself.
Most tools stop at a reminder. This one gets the job booked.
A tracker tells you the gas safety is due. CertMinder UK takes it all the way to a confirmed appointment — without you sitting in the middle relaying messages.
You raise the job
Pick the property and the work, tag it routine, ASAP or urgent, and set a target completion date. Your spend threshold decides whether it needs your approval before it goes ahead.
The contractor works from a link
No login, no app. They open their job page, accept, propose appointment slots and upload their invoice when they're finished.
The tenant confirms the time
They see the proposed slots on their own page and confirm or decline. Their access notes come back to you with the confirmed time.
Your tenants get a proper app
Not another email they'll ignore. Tenants get a link that keeps working, opens on any phone, and can be added to the home screen like an app — no download, no account. On it they can see which contractor is coming and when, and report an issue themselves with a photo and a description.
Reported issues arrive as a work order for you to review. Nothing is dispatched to a contractor until you say so.
It looks like it came from you
On agency plans, your logo, business name and accent colour appear on the tenant app, the contractor's job page and your PDF packs. To your tenants and trades it reads as your agency, not a third-party tool.
Everything uses the CertMinder UK brand until you customise it — nothing to configure on day one.
How it works
Add your properties
One at a time, or bulk-import your whole portfolio from a spreadsheet.
Upload your certificates
Drop in a folder of PDFs — CertMinder UK identifies the certificate type and matches each file to the right property by filename and address.
Raise jobs when something's due
The contractor works from a link, proposes times, the tenant confirms, and you watch it land.
Prove it whenever you're asked
A live red/amber/green picture of the portfolio, and a branded PDF pack in one click.
See it in two minutes
A short walkthrough of the dashboard, a property timeline and a compliance pack.
This walkthrough has no sound.
In the meantime, take the guided tour of the app.
Every branch, every property, one view.
A network runs on a branch CRM that was never built to know what a gas certificate is. CertMinder sits above it: head office sees compliance across every branch, landlord and property, and hands any branch or landlord client branded proof in one click.
A branch league table
Rank branches by compliance and see where help is needed.
Branded reports per branch and per client
Share property records and open jobs in your agency's own branding.
Franchise data stays separate
Role-based access keeps each team's property records within its permitted organisation and branches.
Priced against the cost of getting it wrong.
A single missed deadline can cost £7,000 to £40,000. CertMinder costs a fraction of that.
Launch offer: every paid plan comes with a free trial until 31 March 2027. You add a card at secure Stripe checkout; the first charge is on 1 April 2027 unless you cancel before then.
Landlords
Starter
Self-managing, up to 10 properties
£9/month + VAT
- Up to 10 properties
- Up to 1 user
- 1 branch
- Full compliance product
Portfolio
Self-managing, up to 50 properties
£29/month + VAT
- Up to 50 properties
- Up to 3 users
- 1 branch
- Full compliance product
Agencies
Single office
One branch
£99/month + VAT
- Unlimited properties
- Up to 5 users
- 1 branch
- White-label branding — your logo, name and colour on PDF packs, including the PRS registration sheet your landlords receive
- Full compliance product
Multi-branch
Several branches
£149/branch/month + VAT
- Unlimited properties
- Up to 10 users per branch
- Unlimited branches
- White-label branding — your logo, name and colour on PDF packs, including the PRS registration sheet your landlords receive
- Full compliance product
HQ network
Franchise/network, full head-office view
£229/branch/month + VAT
- Unlimited properties
- Unlimited users
- Unlimited branches
- Head-office view across every branch
- IP allowlist
- White-label branding — your logo, name and colour on PDF packs, including the PRS registration sheet your landlords receive
- Full compliance product
Enterprise
Large networks
Customquoted + VAT
- Unlimited properties
- Unlimited users
- Unlimited branches
- Head-office view across every branch
- IP allowlist
- White-label branding — your logo, name and colour on PDF packs, including the PRS registration sheet your landlords receive
- Full compliance product
On every plan: The full compliance product: all nine certificate types, reminders at 90, 60, 30, 14 and 7 days, tenancy records, self-serve import, the tamper-evident audit trail, court-ready evidence bundles, the PRS registration pack, and archive and restore.
HMO and rent-to-rent tools are live and included in agency plans.
Choosing a plan takes you to Stripe checkout, where you add a card — nothing is charged before 1 April 2027 and you can cancel any time before then. The free compliance risk-score checker stays open to everyone, no sign-up.
Frequently asked questions
Will it be ready for the PRS database?+
Yes. CertMinder holds the register data for each property, works out its regional deadline and produces a registration sheet for the landlord. Registration remains the landlord's responsibility. Confirm the requirements and timetable on GOV.UK.
How do reminders work?+
Email warnings at 90, 60, 30, 14 and 7 days before expiry, and again when something is overdue. The same rules apply to everyone, with no daily nagging.
Can I add my team?+
Yes. Invite staff and give each person a role, so they can work with the properties and branches they are responsible for.
What does CertMinder track?+
Nine certificate types: Gas Safety (CP12), EICR, EPC, PAT, Fire Risk Assessment, HMO Licence, Deposit Protection, Legionella Risk Assessment and Smoke & CO Alarm Check. Tenancy duties include Right to Rent, How to Rent, prescribed information and the Renters' Rights Act information sheet.
Do I have to hand over my data?+
No. Import your own spreadsheet directly into your organisation's records. You choose unfamiliar columns and can undo saved choices. Nobody at our end needs to open your files or handle the import for you.
Do contractors and tenants need an account?+
No. They open secure links to arrange visits, view the confirmed time and send updates. The tenant link can be added to a home screen, with no download or account.
Will it look like it came from my agency?+
Yes. On agency plans, your logo, name and accent colour appear on the tenant app, contractor job pages and PDF packs. Landlord registration sheets use your agency branding, with a neutral fallback when none is set.
More detail in the UK Landlord Compliance Guide 2026.
Find out where your portfolio stands — in 60 seconds.
No signup needed. See your score, then fix the gaps.